Each user on the Suffolk Libraries network is provided with 1Tb of storage space (that’s a lot!) on OneDrive for Business. This is cloud storage that is accessible from any device where you can sign in with your Microsoft Office365 Account details. This includes all staff PCs, any network connected PC running Windows, Apple devices with the OneDrive app installed and Android devices with the OneDrive app installed. This means you can create and store files wherever you are and, equally importantly, you can access them from a wide variety of devices and locations when you need them. We recommend that you store all your files on your Onedrive and refrain from storing them anywhere on your local PC such as the Desktop or My Documents.
By default, everything that you store on your OneDrive is private and only visible to you. If you want to share an individual file with particular colleagues, you can do this by:
Right-click any document in your OneDrive view and select “Share”
On the “Share” menu enter the names of colleagues you want to share the file with, (OneDrive will auto-complete names if you type in their first names and start of surname), choose whether you want to share the file read-only or allow them to edit it as well, then add a message so they know why you are sharing the document with them. Finally, click “Share”
Your colleagues will receive an email with a link to the document you have shared. If you have chosen to let them edit the document, they will be able to edit it by following the link in the email.
If you want to make a number of files available to all colleagues, see the document on copying files to your “Shared with Everyone” folder.
If you want to share templates and useful documents with all staff at a particular library, see the document on how to copy files to the Library Sharepoint Teamsite.
Other libraries will be able to view your Teamsite files read-only and you can see their Teamsite files as well. Click on “Sharepoint” on the O365 menu to see all sites available to you.